Pharma AI Vendor RFP Template

A pre-built Request for Proposal template for evaluating AI vendors in GxP-regulated pharma and biotech environments. Covers the eight areas procurement and scientific teams need to assess before selecting an AI partner.

Template sections

  1. Vendor Overview & Financial Stability — Company background, funding, headcount, roadmap, and business continuity.
  2. Technical Requirements — Deployment models, APIs, integrations, scalability, authentication, and data portability.
  3. GxP & 21 CFR Part 11 Compliance Evidence — Audit trails, electronic signatures, validation support, GAMP 5, and EU Annex 11.
  4. Data Security — SOC 2 Type II, ISO 27001, GDPR, HIPAA, encryption, and penetration testing.
  5. Implementation Timeline & Support — Go-live timeline, onboarding, support SLAs, and customer success.
  6. Pricing Model & Total Cost of Ownership — License model, one-time fees, three-year cost scaling, and exit terms.
  7. Reference Customers in Pharma / Life Sciences — At least three references in pharma, biotech, or CRO settings.
  8. Supplier Qualification Agreement (SQA) Readiness — QMS, right-to-audit, subcontractor oversight, and inspection support.

Run Atlas Fit™ to rank vendors before sending this RFP. See also the vendor question kit for due-diligence checklists.